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Board Policies & Administrative Procedures

Board Policies

The Board of Trustees governs on behalf of the citizens of the Mt. San Antonio Community College District in accordance with Education Code Section 70902. The Board establishes policies (BP) that define the institutional mission and sets prudent, ethical, and legal standards for college operations.

Administrative Procedures

Administrative Procedures (AP) are revised, updated, or edited based on recommendations from units across campus following a systematic revision and review process and discussion by designated groups whose work is affected by changes to ensure accuracy and broad institutional dialogue as the basis for building consensus.

Administrative Procedure 2410 outlines the campus process for revisions to Board Policies and Administrative Procedures (see also flow chart).

Chapter 1 — The College

BP# Board Policy AP# Administrative Procedures
BP 1100 The Mt. San Antonio Community College District    
BP 1200 College Mission    

Chapter 2 — Board of Trustees

BP# Board Policy AP# Administrative Procedures
BP 2010 Board Membership    
BP 2015 Student Member AP 2015 Student Member
BP 2100 Board Elections    
BP 2105 Election of Student Member AP 2105 Election of Student Member
BP 2110 Vacancies on the Board AP 2110 Vacancies on the Board
BP 2200 Board Duties and Responsibilities    
BP 2210 Officers AP 2210 Officers
BP 2220 Committees of the Board    
BP 2305 Annual Organizational Meeting    
BP 2310 Regular Meetings of the Board    
BP 2315 Closed Sessions    
BP 2320 Special and Emergency Meetings AP 2320 Special and Emergency Meetings
BP 2330 Quorum and Voting    
BP 2340 Agendas    
BP 2345 Public Participation at Board Meetings    
BP 2350 Speakers    
BP 2355 Decorum    
BP 2360 Minutes    
BP 2365 Recording AP 2365 Recording
BP 2410 Board Policies and Administrative Procedures AP 2410 Process for Revision of APs or BPs
BP 2430 Delegation of Authority to College President/CEO    
BP 2431 CEO Selection    
BP 2432 College President/CEO Succession    
BP 2435 Evaluation of College President/CEO AP 2435 Evaluation of College President/CEO
BP 2610 Presentation of Initial Collective Bargaining Proposals AP 2610 Presentation of Initial Collective Bargaining Proposals
BP 2710 Conflict of Interest AP 2710 Conflict of Interest
    AP 2712 Conflict of Interest Code
BP 2715 Code of Ethics/Standards of Practice AP 2715 Code of Ethics/Standards of Practice
BP 2716 Political Activity    
BP 2717 Personal Use of Public Resources    
BP 2720 Communications Among Board Members    
BP 2725 Board Member Compensation    
BP 2730 Health Benefits    
BP 2735 Board Member Travel    
BP 2740 Board Education    
BP 2745 Board Self-Evaluation AP 2745 Board Self-Evaluation

Chapter 3 — General Institution

BP# Board Policy AP# Administrative Procedures
BP 3050 Institutional Code of Ethics  AP 3050 Institutional Code of Ethics
BP 3100 Organizational Structure AP 3100 Organizational Structure
    AP 3110 Academic Department Reorganization
BP 3200 Accreditation AP 3200 Accreditation
    AP 3225 Institutional Effectiveness
BP 3250 Institutional Planning AP 3250 Institutional Planning
BP 3255 Participation in Local Decision-Making AP 3255 Participation in Local Decision-Making
    AP 3260 Institutional Review Board
BP 3280 Grants    
BP 3300 Public Records AP 3300 Public Records
BP 3310 Records Retention and Destruction AP 3310 Records Retention and Destruction
BP 3410 Prohibition of Unlawful Discrimination AP 3410 Prohibition of Unlawful Discrimination
BP 3420 Equal Employment Opportunity AP 3420 Equal Employment Opportunity
BP 3430 Prohibition of Harassment AP 3430 Prohibition of Harassment
    AP 3433 Prohibition of Sexual Harassment Under Title IX
    AP 3434 Responding to Harassment Based on Sex Under Title IX
    AP 3435 Discrimination and Harassment Investigations
BP 3440 Individuals with Disabilities AP 3440 Service Animals
    AP 3450 Accessibility of Audiovisual Media – Captioning
BP 3500 Campus Safety/Emergency Plan AP 3500 Campus Safety
    AP 3503 Emergency Procedures
BP 3505 Emergency Response Plan    
BP 3510 Workplace Violence Plan AP 3510 Workplace Violence Prevention
BP 3515 Reporting of Crimes AP 3515 Reporting of Crimes
    AP 3516 Registered Sex Offender Information
BP 3518 Child Abuse Reporting AP 3518 Child Abuse Reporting
BP 3520 Local Law Enforcement AP 3520 Local Law Enforcement
BP 3525 Use of Force    
BP 3530 Weapons on Campus AP 3530 Weapons on Campus
BP 3540 Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking AP 3540 Sexual Misconduct, Dating Violence, Domestic Violence, and Stalking
BP 3550 Drug-Free Environment and Drug Prevention Program AP 3550 Drug-Free Environment and Drug Prevention
BP 3555 HIV/AIDS AP 3555 HIV/AIDS
BP 3560 Alcoholic Beverages AP 3560 Alcoholic Beverages
BP 3565 Smoking on Campus AP 3565 Smoking on Campus
BP 3600 Auxiliary Organizations AP 3600 Auxiliary Organizations
 BP 3700 Social Media AP 3700 Social Media
    AP 3710 Filming and Photography
BP 3720 Computer Use AP 3720 Computer and Network Use
BP 3721  Information Security AP 3721 Information Security
BP 3730 Text Messaging AP 3730 Text Messaging
BP 3810 Claims Against the College AP 3810 Claims Against the District
BP 3820 Gifts and Donations AP 3820 Gifts and Donations
BP 3830 Flag at Half Staff AP 3830 Flag at Half Staff
BP 3900 Freedom of Expression (Speech: Time, Place, and Manner) AP 3900 Freedom of Expression (Speech:  Time, Place, and Manner)
BP 3910 Solicitation, Advertising, and Sales AP 3910 Solicitation, Advertising, and Sales
BP 3911 Student Credit Card Solicitations AP 3911 Student Credit Card Solicitations
BP 3915 Distribution of Duplicated Material by Off-Campus Persons or Groups    
BP 3930 Non-Student Minors on Campus    
BP 3940 Animals on Campus    

Chapter 4 — Academic Affairs

BP# Board Policy AP# Administrative Procedures
BP 4010 Academic Calendar AP 4010 Academic Calendar
BP 4020 Program, Curriculum, and Course Development AP 4020 Program and Curriculum Development
    AP 4021 At-Risk Programs and Program Discontinuance
    AP 4024 Units-to-Contact-Hour Relationship
BP 4025 Philosophy and Criteria for Associate Degree and GE    
    AP 4026 Philosophy and Criteria for International Education
    AP 4027 Catalog Rights
BP 4030 Academic Freedom AP 4030 Academic Freedom
BP 4040 Library Learning Support Services AP 4040 Library Support Services
BP 4050 Articulation AP 4050 Articulation
    AP 4051 Course Equivalencies and Course Substitutions
BP 4060 Delineation of Functions Agreement AP 4060 Delineation of Functions Agreements
BP 4100 Graduation Requirements for Degrees and Certificates AP 4100 Graduation Requirements for Degrees and Certificates
    AP 4101 Independent Study
    AP 4102 Career and Technical Education
    AP 4103 Work Experience
    AP 4104 Contract Education
    AP 4105 Distance Learning
BP 4110 Honorary Degrees AP 4110 Honorary Degrees
BP 4220 Standards of Scholarship, Progress, and Probation and Dismissal AP 4220 Standards of Scholarship — Delegation
    AP 4221 Deans’ and President’s Lists
    AP 4222 Remedial Coursework
BP 4225 Course Repetition AP 4225 Course Repetition and Withdrawals
BP 4226 Multiple and Overlapping Enrollments    
    AP 4228 Course Repetition — Significant Lapse of Time
BP 4230 Grading Symbols AP 4230 Grading and Academic Record Symbols
    AP 4231 Grade Changes
    AP 4232 Pass/No-Pass Grading
    AP 4233 Security of Grade Records
BP 4235 Credit by Examination AP 4235 Credit by Examination
BP 4240 Academic Renewal Without Course Repetition AP 4240 Academic Renewal
BP 4250 Probation, Dismissal, and Reinstatement AP 4250 Probation
    AP 4255 Dismissal and Reinstatement
BP 4260 Pre-requisites and Co-requisites AP 4260 Prerequisites, Co-requisites, and Advisories
BP 4270 Use of General Ed Courses Completed at Other Institutions AP 4270 Use of General Education Courses Completed at Other Accredited Institutions
    AP 4275 Guidelines for Certifying Baccalaureate Level Courses
    AP 4280 Use of BA/BS or Higher Degree to Waive Associates Requirement
BP 4285 Credit for Prior Learning AP 4285 Credit for Prior Learning or Extra-Institutional Learning
BP 4290 Academic Honesty AP 4290 Student Academic Integrity
BP 4300 Field Trips and Excursions AP 4300 Field Trips and Excursions
    AP 4350 Student Travel Guidelines
BP 4400 Community Services Programs AP 4400 Community Services
BP 4500 Athletics AP 4500 Athletics
    AP 4555 Athletics Special Events
    AP 4600 Student News Media
BP 4700 Classroom Visitors and Other Attendees AP 4700 Classroom Visitors and Other Attendees

Chapter 5 — Student Services

BP# Board Policy AP# Administrative Procedures
BP 5000 Student Success    
BP 5010 Admissions  AP 5010 Admissions
    AP 5011 Admission and Concurrent Enrollment of High School and Other Young Students
    AP 5012 International Students
    AP 5013 Military Personnel, Covered Individuals, Federal Civil Service Employees, and Their Dependents
BP 5015 Residence Determination AP 5015 Residence Determination
BP 5020 Nonresident Tuition AP 5020 Non-resident Tuition
BP 5030 Fees AP 5030 Fees
    AP 5031 Instructional Materials Fees
BP 5035 Withholding of Student Records AP 5035 Withholding of Student Records and Registration  Privileges
BP 5040 Student Records, Directory Information, and Privacy AP 5040 Student Records, Directory Information, and Privacy
    AP 5043 Use of Social Security Numbers
    AP 5045 Student Records:   Challenging Content and Access Log
BP 5050 Student Success and Support Program AP 5050 Student Success and Support Program
BP 5052 Open Enrollment AP 5052 Open Enrollment
BP 5055 Enrollment Priorities AP 5055 Enrollment Priorities
    AP 5070 Attendance
    AP 5075 Course Adds and Drops
BP 5110 Counseling AP 5110 Counseling
BP 5120 Transfer Center AP 5120 Transfer Center
BP 5130 Financial Aid AP 5130 Financial Aid
BP 5140 Students with Disabilities AP 5140 Students with Disabilities — General Academic   Adjustments
    AP 5141 Students with Disabilities — Accessibility of Instructional Print & Alternate Media
    AP 5142 Students with Disabilities — Accessibility of Multimedia Material: Captioning
BP 5150 Extended Opportunity Programs and Services AP 5150 Extended Opportunity Programs and Services
BP 5200 Student Health Services AP 5200 Student Health Services
BP 5210 Communicable Disease AP 5210 Communicable Diseases
BP 5300 Student Equity AP 5300 Student Equity
    AP 5310 Student Bill of Rights
BP 5400 Associated Students Organization AP 5400 Associated Students Organization
BP 5410 Associated Students Elections AP 5410 Associated Students Elections
BP 5420 Associated Students Finance AP 5420 Associated Students Finance
BP 5500 Standards of Conduct    
    AP 5520 Student Discipline Procedures
    AP 5530 Student Rights and Grievances
BP 5560 Outside Speakers/Performers    

Chapter 6 — Business & Fiscal Affairs

BP# Board Policy AP# Administrative Procedures
BP 6100 Delegation of Authority AP 6100 Delegation of Authority
BP 6150 Designation of Authorized Signatures AP 6150 Designation of Authorized Signatures
BP 6200 Budget Preparation AP 6200 Budget Preparation
BP 6250 Budget Management AP 6250 Budget Management
BP 6300 Fiscal Management AP 6300 Fiscal Management
    AP 6305 Reserves
    AP 6310 Accounting
BP 6320 Investments AP 6320 Investments
    AP 6322 Employee Indemnity Bonds
    AP 6325 Payroll
BP 6330 Purchasing AP 6330 Purchasing
BP 6340 Bids and Contracts AP 6340 Bids and Contracts
    AP 6350 Contracts — Construction
    AP 6360 Contracts — Electronic Systems and Materials
    AP 6365 Accessibility of Information Technology
    AP 6370 Contracts — Personal Services
BP 6400 Audits AP 6400 Audits
BP 6500 Property Management AP 6500 Property Management
BP 6510 Networked Video Cameras AP 6510 Networked Video Cameras
BP 6520 Security for District Property AP 6520 Security for College Property
    AP 6530 College Vehicles/Transportation
BP 6530 Closed Circuit Television Surveillance Systems AP 6535 Use of College Equipment
BP 6540 Liability and Insurance AP 6540 Insurance
BP 6550 Disposal of Property AP 6550 Disposal of Personal Property
BP 6600 Capital Construction AP 6600 Capital Construction
    AP 6610 Facilities Project Prioritization
BP 6620 Naming of Buildings AP 6620 Naming of Buildings
BP 6625 College Fund-raising AP 6625 College Fund-raising
BP 6700 Civic Center and Other Facilities Use AP 6700 Campus Events and Use of Campus Facilities
BP 6740 Citizens’ Oversight Committee AP 6740 Citizens’ Oversight Committee
BP 6750 Traffic and Parking Regulations AP 6750 Traffic and Parking Regulations
BP 6800 Safety AP 6800 Safety
    AP 6850 Hazardous Materials
BP 6900 Bookstore AP 6900 Bookstore
BP 6920 Mileage Allowance AP 6920 Mileage Allowance
    AP 6955 Work Orders
    AP 6960 Art Objects or Loaned Exhibits
    AP 6970 School Farm Administration
    AP 6975 Key Issuance Regulations
    AP 6985 Advertising in Class Schedules

Chapter 7 — Human Resources

BP# Board Policy AP# Administrative Procedures
BP 7100 Commitment to Diversity AP 7100 Commitment to Diversity
BP 7110 Delegation AP 7110 Delegation of Authority
BP 7120 Recruitment and Hiring AP 7120 Recruitment and Hiring - Faculty
    AP 7121 Recruitment and Hiring — Classified Employees
    AP 7122 Recruitment and Hiring — Management Employees
    AP 7123 Recruitment and Hiring - Confidential Employees
    AP 7124 Recruitment and Hiring - Executive Management Employees
    AP 7125 Verification of Eligibility for Employment —   Immigration Status
    AP 7126 Applicant Background Checks
    AP 7127 Applicant Travel Reimbursement
BP 7130 Compensation AP 7130 Compensation
BP 7140 Collective Bargaining AP 7135 Hiring Temporary Special Project Administrators
    AP 7145 Personnel Files
BP 7210 Academic Employees    
BP 7160 Professional Development AP 7160 Professional Development
BP 7211 Minimum Qualifications and Equivalencies AP 7211 Minimum Qualifications and Equivalencies
    AP 7216 Academic Employees: Grievance Procedure for Contract Decisions
BP 7230 Classified Employees AP 7230 Classified Employees
    AP 7231 Seniority
    AP 7232 Classification Review
    AP 7234 Overtime
    AP 7236 Substitute and Short Term Employees
    AP 7237 Layoffs
BP 7240 Confidential Employees AP 7240 Confidential Employees
BP 7250 Educational Administrators AP 7250 Educational Administrators
BP 7260 Classified Supervisors and Managers AP 7260 Classified Managers
    AP 7270 Student Workers
BP 7310 Nepotism    
    AP 7330 Communicable Disease
BP 7335 Health Examinations AP 7335 Health Examinations
    AP 7336 Certification of Freedom from Tuberculosis
    AP 7337 Fingerprinting
BP 7340 Leaves    
    AP 7342 Holidays
    AP 7343 Industrial Accidents and Illness
    AP 7344 Employee Absence and Illness
BP 7345 Catastrophic Leave AP 7345 Catastrophic Leave
    AP 7346 Employees Called to Military Duty
BP 7350 Resignations AP 7350 Resignations
    AP 7351 Sick Leave for Temporary Employees Not Represented by a Collective Bargaining Unit
    AP 7352 Jury Duty for Short-term Hourly, Substitute, and Professional Expert Employees Not Represented by a Bargaining Unit
BP 7360 Discipline and Dismissals — Academic Employees    
BP 7365 Discipline and Dismissals — Classified Employees AP 7365

Discipline and Dismissal - Classified Employees
    AP 7366 Reinstatement
BP 7370 Political Activity AP 7370 Political Activity
    AP 7371 Personal Use of Public Resources
BP 7380 Retiree Health Benefits; Academic Employees AP 7380 Retiree Health Benefits — All Employees
    AP 7381 Health and Welfare Benefits
    AP 7382 Reduced Workload Program (Faculty)
BP 7385 Salary Deductions    
BP 7400 Travel AP 7400 Conference and Travel
    AP 7500 Volunteers, Interns, and Fieldwork
BP 7510 Domestic Partners    
BP 7600 Campus Public Safety Officers AP 7600 Campus Public Safety
BP 7601 Police and Campus Safety Department Internal Policies and Procedures    
    AP 7650 Subpoena Process
BP 7700 Whistleblower Protection AP 7700 Whistleblower Protection
    AP 7715 Faculty Code of Ethics